How To Set Up A Google Forms and Zoom Integration?

By Ruchi | Last Updated on September 21st, 2024 1:18 pm

Google Forms is user-friendly online survey administration software. It is a platform that allows users to create and design forms, surveys, quizzes, and questionnaires. It is a powerful tool for collecting information for feedback, research, or registrations. Its simple interface allows users to use it well for their work.

Zoom is a video communication platform that has gained immense popularity. People have been using it for everything from remote work and online learning to social gatherings and healthcare appointments.

Set up a Google Forms and Zoom integration to allow users to automate workflows and decrease mundane tasks. For instance, we will connect the two platforms to create a registrant on the Zoom platform. To illustrate the process, whenever a new response is added to the spreadsheet, a new registrant will be created on Zoom.

So, let’s move further into the explanation of Google Forms and Zoom integration.

Table of Content

What are Google Forms Integrations?
What are Zoom Integrations?
How to Create a Google Forms and Zoom Integration?
Benefits of Google Forms and Zoom Integrations
Popular Google Forms and Zoom Integrations

Other Google Forms Integrations
Other Zoom Integrations

Conclusion

What are Google Forms Integrations?

Google Forms integrations are connections established between Google Forms and other applications that you use daily. With this integration, users can experience loads of new possibilities to enhance their workflow. This integration allows users to automate the document process.

What are Zoom Integrations?

Zoom integrations enable you to connect Zoom with other software or services, enhancing the functionality of your Zoom meetings, webinars, or chats. For instance, you could integrate Zoom with your calendar app to automatically create and send meeting invites or with a customer relationship management (CRM) tool to access valuable data and insights during sales calls.

How to Create a Google Forms and Zoom Integration?

Go to Appy Pie Homepage

Go to Appy Pie Automate’s Website and explore the AI Agents to make your workflow seamless.

Log in/Sign up

After exploring the homepage, log in to start your AI Agent, if you don’t have an account you can sign up as well.

Create AI Agent

After logging in you will be redirected to the dashboard. Simply click the “Create AI Agent” button to start the process.

Select the Trigger App

Now, type “Google Forms” on the search bar and select it as the Trigger App.

Select the Trigger Event

Next, you have to select the Trigger event. Select the “New Response in Spreadsheet”. This will trigger when a new response row is added at the bottom of a spreadsheet. Then click “Continue”.

Connect Your Google Forms Account

Next, connect your Google Forms account. Simply click on the “Connect Your Account” button or if you already have a connected account, just click on that.

Login to Your Account

Enter your email address and password, and login to your Google Forms account.

Set up Trigger-Event

Now, fill in the fields to move further with this AI Agent. Then click “Continue and Run Test”.

Run Test

Here you can view the latest record of your Google Forms account to see if your AI Agent is triggering from the right data.

Select the Action App

Next, you have to set up the Action App. For this, select “Zoom” as your Action App.

Select an Action Event

The next step is to select the Action Event. As for your case, you will select “Create Meeting Registrant”. Then click “Continue”.

Connect Zoom Account

To move further with this AI Agent, connect your Zoom account. Simply click “Connect an Account” and follow the necessary steps.

Authorize Zoom Account

Authorize your account by filling in the information required and then click “Yes, Continue”.

Set up Action-Event

After authorizing the account, set up the options by filling in all the fields according to your needs and click on “Continue and Run Test”.

Your Apps Are Connected

Google Forms and Zoom will be connected. You can either edit the AI Agent or move to the Dashboard. Also, you can check the status of your AI Agent.

Following this process, it will be easy for you to sync the two platforms and get the information updated automatically.

Benefits of Google Forms and Zoom Integrations

Integrations offer numerous benefits that enhance your data collection processes and overall workflow:

Save Time and Effort: Automate tasks, reduce manual data entry, and streamline workflows. For instance, form responses can automatically create new contacts in your CRM, saving you time and eliminating the risk of errors.
Enhance Functionality: Integrations add advanced features and functionality to your forms, such as payment processing, automated notifications, or creating dynamic project tasks. This transforms Google Forms into a more strong data collection tool.
Improve Data Management: By connecting Google Forms to data management tools, you can better organize, analyze, and report on the information you collect. For example, integrating with Google Sheets allows advanced sorting, filtering, and formula capabilities.
Real-Time Response Tracking: By connecting Google Forms with any spreadsheet tool, you can get a real-time update on the responses. Whenever a new response is submitted an update will be made on the spreadsheet.

Popular Google Forms and Zoom Integrations

Here's a breakdown of some of the most widely used and beneficial integrations, along with a description of how they can improve your productivity:

Other Google Forms Integrations

Google Forms and Slack Integration

Creating a Google Forms and Slack integration connects your Google Forms directly to your Slack workspace. With this connection, you can automatically share form responses or notifications about new submissions directly into specific Slack channels or send direct messages to individuals or groups. For instance, you could receive customer feedback or support requests directly in a dedicated Slack channel for prompt attention.

Google Forms and MySQL Integration

Setting up a Google Forms and MySQL integration helps you keep track of all the feedback you receive via forms. This integration allows you to automatically store form responses directly into your MySQL database. This data can be useful for further analysis, data management, and synchronization with other applications.

Google Forms and monday.com Integration

Creating a Google Forms and monday.com integration connects your forms to your project management boards. This integration enables automatic updates and task creation based on form responses. For example, create new items in your monday.com project boards for each form submission, update existing items, or assign specific tasks to your team members, all without manual data entry.

Google Forms and PayPal Integration

Setting up a Google Forms and PayPal integration adds a trusted and widely-used payment gateway to your Google Forms. This integration is advantageous if your audience prefers PayPal as a payment method. It provides a seamless and secure way for respondents to pay directly through your forms, making it ideal for online sales, event tickets, or fundraising initiatives.

Google Forms and Asana Integration

Creating a Google Forms and Asana integration, allows you to transform form responses into actionable tasks and updates in your Asana projects. With this integration, you can automatically create and assign tasks, update project details, and manage your workflows more efficiently. For instance, a form submission could trigger the creation of a new task in Asana, complete with all the relevant details, due dates, and assignees.

Integrate 100+ Apps with Google Forms

Other Zoom Integrations

Zoom and Salesforce integration

Creating a Zoom and Salesforce integration allows you to access and update Salesforce CRM data directly from Zoom. During sales calls or webinars, you can view and edit customer information, track deals, and log call activities without switching between platforms.

Zoom and HubSpot integration

Similar to the Salesforce integration, setting up a Zoom and HubSpot integration lets you view and manage your HubSpot CRM data during Zoom meetings. This integration also enables you to automatically create and send personalized Zoom meeting invites to contacts within the HubSpot platform.

Integrate Zoom with Google Calendar

This integration simplifies the process of scheduling Zoom meetings. By creating a Zoom and Google Calendar integration, you can automatically create Zoom meetings for calendar events, include meeting details and links in the calendar invitations, and sync upcoming meetings to your calendar.

Slack and Zoom integration

By setting up a Slack and Zoom integration, you can sync the two platforms to get regular updates. For example, whenever a new meeting is created on the Zoom platform, a message will be sent to the channel on your Slack.

Zoom and Calendly integration

By creating a Zoom and Calendly integration, an appointment-scheduling platform, you can automatically create and embed Zoom meeting links within your Calendly scheduling pages. This provides a seamless booking experience for your clients or customers.

Connect Zoom with 100+ Apps

Conclusion

In a nutshell, integrating Google Forms with Zoom can open loads of opportunities to ease your workflow. This integration simplifies the process of creating new registrants. Hence, now you don’t have to physically enter every new registrant, whenever a new response is updated. This connection automatically adds the same for you.

Furthermore, other than this use case, there several more ways through which you can connect Google Forms with other applications. And same goes with the Zoom platform. So, explore these connections and find new workflows to automate your tasks.

Ruchi