How to Use Appointment Scheduling Feature in Google Calendar?

By Ruchi | Last Updated on September 11th, 2024 6:38 am

Google Calendar is a fantastic tool for scheduling and time management. And with the emergence of its new Appointment Schedule feature, it has become more reliable. You can easily set your appointment with the time slots according to your availability. And share the same with the attendees, from which they can book the slots according to their availability. It is fruitful for all of us.

Integrating Google Calendar with other workflow automation tools increases its capabilities. You can integrate Google Calendar with other apps that you use daily and create a seamless automation.

Let’s move further and learn more about the new appointment schedule feature of Google Calendar. With this, we’ll also explore the process of using this new feature and some popular Google Calendar integrations.

What is the Appointment Schedule Feature in Google Calendar?
How to Use Google Calendar Appointment Scheduling?
How to Use Google Calendar Using Appy Pie Automate?
Popular Google Calendar Integrations
Conclusion

What is the Appointment Schedule Feature in Google Calendar?

The appointment schedule feature in Google Calendar is a tool designed to simplify the process of scheduling meetings and appointments. This feature is beneficial for you when you need to invite people outside your organization. Or for the ones who don’t have access to your calendar for the specific time slots.

The process of managing appointments is simple. You will receive notifications when someone books an appointment, and you can view the same in your calendar. Apart from this, you can easily make changes to the appointment as per your needs and availability, just like you would with any other calendar event.

Apart from this, you can also build your appointment booking bot. This will simplify appointment scheduling for you and your customers. This appointment-booking chatbot will enhance the efficiency and accessibility of your organization’s booking systems.

Also read: How to Create an Appointment Bot?

How to Use Google Calendar Appointment Scheduling?

Google Calendar's appointment scheduling is a great feature to help you manage time and set appointments according to your availability. Here's how to use Google Calendar appointment scheduling effectively:

Google Calendar Homepage

Go to Google Calendar’s homepage and explore the page. Then click on the “Sign in” button on the top right corner and log in to your Google Account or sign up if you don’t have an account.

Select Create

Here you can see the main page of Google Calendar. All your appointments, events, and everything will be visible here. Now, click on the “+Create” button.

Select Appointment Schedule

Next, click on the “Appointment Schedule” button to move further with your scheduling process.

Fill in Details

Fill in the details according to your appointment schedule. Don’t forget to fill the the time duration of this appointment. Then click “Next”.

Add Description

Next, fill in the description of this appointment, as to what this is for or what you are planning to do in this appointment. Then click “Save”.

Appointment Scheduled

Your appointment will be scheduled on the date and time you entered. Now, the attendees can opt for the slot they are available.

Once the appointment is scheduled, Google Calendar generates a unique link for the time slots. It’s now ready to share.

Access and Join

Click on the “Open “ button, and you will be redirected to the page of your appointment.

Appointment Page

Here, you can see the slots available for booking. You can also share the link with members who may book the appointment at the times they are available.

Result

This is how the appointments will look on your Google Calendar. You can see there are different slots booked by the members who are available on your given date and time.

How to Use Google Calendar Using Appy Pie Automate?

Integrate Google Calendar using Appy Pie Automate in three simple steps:

Select the Trigger App: The trigger works as a foundation for your workflow automation. The Trigger app is the app that will initiate the automation. You need to connect your account and set up the trigger event.
Select the Action App: The Action app is the one that will perform the actions based on the trigger events. Our platform allows you to customize your workflow by adding filters, field mappings, and conditional logic to tailor the workflow automation to your specific needs.
Test and Activate: Test your workflow automation that is established to ensure it's working as per your needs. You can also preview your AI Agent before finally activating it. Once you’re satisfied with the result, activate it to start the workflow.

Also read: Top Google Calendar Integrations You Should Use

Popular Google Calendar Integrations

Notion and Google Calendar integration

Notion is a note-taking app, when you integrate it with Google Calendar, this connection becomes very powerful. By creating a Notion and Google Calendar integration, you can sync both platforms to have a clear picture of all the tasks and events. This will allow you to view all your events and tasks in one place. For example, whenever a new item is created in a database, a new event will be created on Google Calendar.

Asana and Google Calendar integration

Asana is a popular project management tool, and integrating it with Google Calendar brings your tasks and schedules together. By setting up an Asana and Google Calendar integration, you can turn Asana tasks into Google Calendar events. For instance, whenever a new task is added to a project, a new event will be created on Google Calendar.

Slack and Google Calendar integration

Creating a Slack and Google Calendar integration brings your calendar events and reminders directly into your Slack workspace. With this integration, you can receive notifications about upcoming events, create new events, and even share your calendar availability with your team. For instance, whenever there is an update on a specific event on Google Calendar, a message will be sent to the Slack channel.

Trello and Google Calendar integration

By setting up a Trello and Google Calendar integration, you can bring your Trello cards and Google Calendar events together. With this integration, you can create Trello cards from Google Calendar events. It automatically adds in the due dates and descriptions. For example, whenever a new card is added in Trello, a new event will be created on Google Calendar.

MySQL and Google Calendar integration

Creating a MySQL and Google Calendar integration is perfect for your organization for custom app development or data analysis. With this integration, you can perform advanced data analysis involving calendar events and scheduling. For example, whenever a new event is created in Google Calendar, a new row will be created on your MySQL database.

Integrate Google Calendar with 100+ Apps

Conclusion

All in all, the launch of this new appointment schedule feature in Google Calendar has made bookings all the more easy. Additionally, the attendees can also choose the time slots according to their availability. And this has made all the appointment scheduling more feasible.

Furthermore, with Google Calendar integrations you can connect the calendar’s abilities with the apps you use daily. With this integration, connecting with your teams becomes easier. So, explore the integration options and generate the ones that suit your business.

Ruchi